Administrative Services Coordinator III

By | December 14, 2022

Administrative Services Coordinator III

Administrative Services Coordinator III

Primary Location Lancaster, California

Job Number 1131464

Date posted 12/14/2022

 

Description:

Job Summary:
Creates reports, thorough communication, and presentations to assist with the management and sharing of information. Maintains workflow by aiding department managers as needed in resolving normal and ad hoc requests and difficulties. Helps with event planning by, with little direction, scheduling meetings for directors and their direct teams. Small-scale event planning that requires little direction helps with event execution. using practical knowledge of the department’s data and document preservation policies begins to put data maintenance and management into practice.
Significant Duties
  • Builds strong peer relationships both within and between teams in order to gather and exchange resources and knowledge. functions as an informal resource for less experienced team members; listens to, addresses, and seeks performance feedback. actively seeks out new pertinent information and abilities depending on strengths and shortcomings; evaluates other people’s work to aid in learning. with little assistance, adapts to difficulties and comments; exhibits versatility in work. identifies and addresses others’ needs in order to facilitate the fulfillment of work duties.
  • Follows directions to do tasks that are routine and not routine with little supervision. Collaborates with others to suggest suitable solutions for common and uncommon problems; escalates complex problems; shares information and progress. aids in meeting expectations, deadlines, and priorities. identifies and advocates for solutions to team enhancement possibilities.
  • Follows directions to do tasks that are routine and not routine with little supervision. Collaborates with others to suggest suitable solutions for common and uncommon problems; escalates complex problems; shares information and progress. aids in meeting expectations, deadlines, and priorities. identifies and advocates for solutions to team enhancement possibilities.
  • Maintains the department’s workflow by aiding department managers as needed in resolving routine and ad hoc requests and issues, recognizing issues to provide a solution to and providing guidance for; maintaining inventory control and stocking department office supplies, equipment, and employee work environment resources (such as space assignment, computer) in accordance with typical budgetary policies and escalating inventory issues; receiving, screening, and referring standard incoming and outgoing emails, calls, and visits to the appropriate staff member; entering and editing routine data; and using standard office software (such as email, fax, and xerox).
  • Helps with event coordination by: scheduling meetings for directors and their direct teams with front-line staff, with limited guidance; supporting meeting facilitation by coordinating PowerPoint presentations, taking parking lot notes, checking that equipment is working, and ordering food when necessary, with little day-to-day supervision; finding and booking meeting rooms suitable for the target audience and meeting objectives, and identifying alternatives.
  • Helps with event implementation by planning for the organization of regular travel arrangements for the department head and/or staff members; organizing small-scale events with little guidance; providing on-site coordination for common problems with little direction; locating required standard audio-visual equipment, conference rooms, and catering for events with some assistance; distributing the agenda and taking minutes in meetings. Assisting in the execution of small group meetings and conferences.
  • Using a working knowledge of the department’s data and document retention policies begins to apply human resources data maintenance and management by entering, compiling, organizing, validating, tracking, and maintaining data integrity, performing standard data analyses with some assistance from senior colleagues, and formatting simple graphs, spreadsheets, and reports.

 

Read also employees expected conduct for this job

 

 

Minimum Qualifications:
  • Minimum one (1) year of experience in Communications, Business, Health Care, or a directly related field.
  • High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.
  • N/A

 

Preferred Qualifications:
  • Associate’s degree in Communications, Business, Health Care, or a related field.
Primary Location: California, Lancaster, Antelope Valley Medical Offices
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 08:00 AM
Working Hours End: 05:00 PM
Job Schedule: Full-time
Job Type: Standard
Employee Status: Regular
Employee Group/Union Affiliation: NUE-SCAL-01|NUE| Non-Union Employee
Job Level: Individual Contributor
Specialty: Administrative Services
Department: Lancaster/Antelope West MOB – Medical Office – 0806
Travel: Yes, 5 % of the Time

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